RFP Depot LLC.

VID# 1990322250300

Statement of Services

1. RFPD can reduce the time and effort required by Vendors to submit bids and proposals by over 90%.



2. Every time Vendors log onto RFPD, they are automatically provided a list of all current bid requests for products or services in the classifications and geographical areas selected by Vendors.



3. RFPD automatically notifies Vendors via email whenever a Public Agency requests a bid or proposal for products or services, or makes a change in a previously sent request for a bid or proposal.



4. RFPD provides Vendors with the ability to easily submit multiple bids when they carry more than one product that satisfies bid specifications.



5. RFPD provides Vendors with the ability to provide additional information on bids when doing so helps clarify their bid or proposal.



6. RFPD provides Vendors with the ability to attach photos, descriptive material, etc. to most bids.



7. RFPD significantly reduces errors.



8. Submittals of bids via RFPD are instant.



9. Even though the capabilities incorporated into RFPD are extensive and sophisticated, using RFPD is simple and easy.



10. RFPD provides free training during business hours.


 

Maintenance Repair and Support Plan

Statement of Guarantee

List/State Price

Fees. 

Free Bids:  Certain Agencies/Organizations including States, Counties, Cities, Colleges, Universities, and School Districts have chosen to sponsor their bids. Therefore, RFP Depot will not charge any fees whatsoever for these bids. The bids will be clearly marked with a money symbol Icon that shows that the bid is free. Additionally, most agencies will include language in the bid documents explaining that all fees to the vendors for a particular bid are waived.

Percentage Fee Bids:  Certain Agencies/Organizations including States, Counties, Cities, Colleges, Universities, and School Districts have selected a pricing model that includes a % fee that will be charged to the winning vendor(s) of the awarded bid(s). The bids will be clearly marked with a 1% icon () that shows that there is a fee associated with the bid. Additionally, agencies will include language in the bid documents that detail the 1% fee. By registering to use RFPD, you agree to pay RFPD a fee of One Percent (1%) of the total amount of all contracts, and extensions thereto, for goods and/or services awarded to you "via this system" (a 2% fee is charged on a small number of designated bids ).  To assure that all Vendors are treated equally, the fee will be payable whether your bid/proposal is submitted electronically, or by paper means.  The cap range on the 1% and 2% bids will vary from $10,000 to $50,000 dependent upon what is stated in the actual bid documents. Unless Vendor and RFPD agree to another arrangement prior to the awarding of a contract, the fee for "one-time" purchases shall be paid to RFPD within thirty (30) days following the receipt of awarded contract by Vendor.  The fee for contracts with "multiple" purchases or payments shall be paid in equal installments based on the total value of the contract, divided by the number of months in the contract period, i.e. a one-year contract would result in Vendor making twelve monthly payments to RFPD. Exception: If Buyer provides RFPD with a monthly report of Purchase Order(s) they send to Vendor, then RFPD will bill Vendor the amount stated in the Purchase Order(s) instead of equal payments. Should actual purchases or payments made by Buyer, pursuant to the awarded contract, be greater or lesser than the amount indicated when awarded, fee shall be adjusted accordingly at the end of the contract period; and refund by RFPD to Vendor, or additional payment from Vendor to RFPD (as circumstances dictate) shall be based on Buyer's issuance of a Rescission, or Purchase Order(s) indicating the differing amount.   A late fee will accrue at the rate of two percent (2%) per month for any fees not paid when due.  Vendor will also be required to pay all costs of collection.  Notwithstanding the foregoing to the contrary, the fees charged pursuant to this section shall not contravene laws of the State where Vendor is based.  We may, in our sole discretion, change our fee policies, the fees we charge, and some or all of our system or services at any time.  All fees must be paid in U.S. Dollars.  Vendor is responsible for paying any and all applicable taxes.

Yearly Subscription Fee Bids: Certain Agencies/Organizations including States, Counties, Cities, Colleges, Universities, and School Districts have adopted a yearly subscription pricing model to access their bids. In order to access the bids for the agencies that have adopted this pricing model, a vendor will be required to pay an annual fee of $30.00 per regional area.

Products and Services Information